Preparing Simple Affidavits & Statutory Declarations: Preparing a non-litigation simple affidavit is generally straightforward, and a professional help is not necessary, keeping in mind that most companies charge $50 to $100 or more in fees for preparing such documents. Some examples of simple affidavits are declaration of spousal income, declaration of spousal/marital status, declaration of one-and-the same person in case of name discrepancies etc.
You may follow the following steps in preparing your non-litigation simple affidavits:
- A google search may give you a number of templates that you can adopt to write your tailored affidavit.
- In writing the affidavit, just write the requirements/narrative that the authority has asked of you in plain and simple language, and as honestly as possible.
- There are a few third party websites that generate affidavit like documents online for a fee. Use them if you wish, but exercise discretion.
- For affidavits etc. to be used outside Canada, it is a good idea to consult with local professionals on their specific requirements.
- Bring in your completed affidavit to our office for Oath Commissioning. We Notarize and Oath Commission all types of Prepared Affidavits and Statutory Declarations.
Preparing your simple non-Court related Affidavits and Statutory Declarations yourself may save you money.
Usman Hannan, our Ontario Notary Public is registered with both of them. Such authentication also serves as equivalent to Apostille that certain countries ask for. Note that Canada is not a signatory of Apostille Convention.
Child Travel Consent Letter: This site has good guidance and templates on child travel consent letter: Child Travel Consent Letter Templates.
Invitation Letter to Canada: This site has good guidance on what Canadian Authorities are looking for in their invitation letters: Invitation Letter Recommendations.
Inter-Family Motor Vehicle Transfer: The form is here: Transfer Ownership of a Vehicle to a Family Member
Answer to General Questions
What's the Difference between Notary Public and Commissioner of Oath?
Notary Public in Ontario is appointed by the Attorney General and they are governed by the Notaries Act. Under s.3 and s.4 of this act, a Notary Public has following powers:
3 ....... a notary public has and may use and exercise the power of drawing, passing, keeping and issuing all deeds and contracts, charter-parties and other mercantile transactions in Ontario, and also of attesting all commercial instruments that may be brought before him or her for public protestation, and otherwise of acting as is usual in the office of notary public, and may demand, receive and have all the rights, profits and emoluments rightfully appertaining and belonging to the calling of notary public.
Power to take affidavits
4 (1) A notary public has and may exercise the powers of a commissioner for taking affidavits in Ontario.
COMMISSIONER OF OATH
On the other hand, Commissioner of Oaths are governed by the Commissioners for taking Affidavits Act.
They only witness signatures and takes oath.
REMEMBER THIS: A Notary Public is also Commissioner of Oath. But Commissioner of Oaths are not Notary Public. If you certify or attest a document with a commissioner of oath, the authorities may reject the document because only a Notary Public can attest a document as a true copy of the original.
In our office, the work of Notary Public and Oath Commissioning is done by a Lawyer who is appointed as a Notary Public.
Do Banks and Some Government Agencies Notarize for Free?
I heard that U.S Banks and some Government agencies do free Notary. I have never heard this for Canadian Banks or Government Agencies.
We know some Canadian bank officials etc. still give Certified True Copy Stamps. While they may do so for their Internal Purposes, for any external purposes, without a Notary Public, they have no license to certify a document as a True Copy.
We have seen clients coming back to us because their document is REJECTED by immigration officials, admission authorities etc., as they got non-notary bank or other officials certifying their documents as true copy or attesting their documents.
Also when you go for a free service, please keep in mind the difference between a Notary Public and Oath Commissioner as discussed above.
What’s your return policy?
If for any reason, you need to re-notarize or re-oath commission the same document because the document got lost or there is some error in the document, we will do it for you for free!
If you are not satisfied with our service, you get full money back- no question asked.
Do you provide red seal notary stamp?
Sure we do. We also provide beautiful golden seal notary stamp. And we give these red or golden notary stamps at no extra fee.
But do keep in mind that sometimes using a red seal or a golden seal may devalue your document, or can decrease its authenticity, especially if the seal is hiding important information. So for most Canadian and US documents, we prefer not to use any colored Notary stamps. We prefer to use the embossed notary stamp directly on the paper instead.
Red seal or golden seals are mostly for cosmetic reasons.
From our experience, some parts of India, Pakistan, Bangladesh and West Indies prefers to see red seal notary stamp in their legal documents.
Do you have customer service?
Sure, and one of the bests out there in Ontario. Just call or email us.